• Intra-state or out-of-state Travel Request forms should be submitted and approved BEFORE the start of your travel. A copy of the flight itinerary and verification that your travel is business related, i.e. conference document or invitation letter, should be attached to the Travel Request. If a requisition was used to purchase your airfare, it should also be attached to Travel Request.
• If you are requesting a travel advance, submit your Travel Request/Advance to the Fiscal Office 15 WORKING DAYS prior to travel, in order to allow adequate processing time to receive your travel advance check. Only per diem allowances will be provided in advance. Your flight itinerary and conference document must be included with your Travel Request/Advance document.
• If personal travel is required during the 9-month on-duty period (for 9-month faculty), make up time occurs during the off-duty period. This may affect the available summer overload period and overload compensation earned. The Travel Request should include a statement on how you plan to cover your classes.
• If you are traveling during an overload period, the travel MUST be directly related to the project for which the overload is being charged. You must charge all travel expenses to this same project account.
• Cancelled air tickets MUST be refunded to UH or RCUH, depending on the unit that issued the check. Refunds are NOT to be issued to the individual traveler.

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