• Most purchases should be initiated and completed via regular purchasing procedures. Occasionally, however, in the interest of speed and convenience, small purchases of $200 or less can be made with personal funds and reimbursement may be requested. The single transactional dollar limit of $200 includes sales and excise taxes, deposits and/or other surcharges. It shall not be used to reimburse travel, including abstract and conference fees, and mileage claims. It shall not be used to reimburse third party payments. Please consult the Fiscal Office for exceptions to this threshold prior to your purchase. If Cash-Reimbursements are submitted to the Fiscal Office without prior approval and it is determined that the purchase is unallowable, reimbursement will be denied.
• All Reimbursements should include an explanation of how the item purchased benefits and/or relates to the project or College, and why the normal procurement procedure could not be used. This explanation should be attached to the Reimbursement form. Please consult the Fiscal Office prior to purchase for approval if you have questions regarding allowability with respect to your extramural project.
• Reimbursements for mileage can be made for business related trips. A copy of the odometer reading to verify miles traveled should be included with the Personal Automobile Mileage Voucher. Reimbursement will be in accordance with the current federal allowable rates.

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